Pricing Notes

We require a $150.00 nonrefundable deposit at the time of registration for all participants.

We believe it is vital for everyone, regardless of means, to have access to wild places, high-quality experiential education, and meaningful stewardship opportunities. We do not discriminate based on any factor, including your ability to pay at one level or another.

What is Tiered Pricing?
Tiered pricing is a personal pricing system used by similar organizations across the country. We offer a three-tiered pricing structure. Fees are based on the type of activity and length of the course. Our tiered pricing allows everyone to choose the level of payment that meets your financial capabilities. We do not require any documentation–you choose what tier you can pay.

Tier 1 pricing covers the true cost of the program you are signing up for-including full salaries, facility upkeep, gear, and insurance costs. When you choose to pay our Tier 1 price, you are taking an active role in supporting the full cost of your program.

Tier 2 pricing includes a small subsidy for families, in or out of the state of West Virginia, who may not be able to swing the fully loaded price.

Tier 3 historically our ‘in-state tuition” level. We are now happy to extend this rate to any family in need including those who live outside of West Virginia.

What is included in this price?
Experience Learning will provide all necessary technical gear while on a program including, expedition size internal frame backpacks, sleeping bag, sleeping pad, tents, stoves, water filters, helmets and other activity specific gear, use permits, all program food, and guided instruction (each group will contain 8 – 14 participants, and 2 Experience Learning instructors). All of our gear undergoes screening, cleaning, and sanitization processes before going into the field. All sleeping bags are made of synthetic materials and are rated below 32 degrees. If bringing gear from home, it must meet the same specifications.

Cancellation and Refund Policy
Experience Learning requires a $150 non-refundable deposit to hold your place on the week of camp. If you cancel more than two months before the program start date, Experience Learning will retain the $150 deposit and you will receive a refund for the remaining camp tuition. If you cancel more than four weeks before the start date, Experience Learning will retain the deposit as well as 50% of the remaining tuition. If you cancel within four weeks of the camp start date, unfortunately Experience Learning is unable to issue a refund and we will retain all funds paid to date, or the funds can be transferred to a camp later on in the summer or to someone willing to fill that spot in the camp. These funds can only be applied to a new participant to that camp, not someone already registered. The new participant can be registered for another session of camp, but must keep that enrollment in addition to the new camp.

Need-based Scholarships & Financial Aid

A limited number of need-based scholarships and financial aid opportunities are available to families to help further reduce the cost. Applications are considered on a first-come, first-served basis, with priority given to campers who have not previously received a scholarship.

Apply for a Need-based Scholarship Here 

Refund Policy
Please see above for the cancellation and refund policy. If you apply for a scholarship and don’t receive one you will be eligible for a full refund.

Late Payments 
Payment is due in full by April 1st. If payment is not received by then the spot on the program week will be forfeited to a camper on the waiting list. No refunds will be issued within 30 days from the program start date. Please contact us if you need to set up a payment plan to help alleviate the pressure of paying the full tuition at once.

Removal of Participant from Program
If a participant chooses to leave or is removed from the program for behavioral, motivational (including homesickness), and/or medical reasons Experience Learning will not offer a refund.

In Case of Course Cancellation
We require a minimum of eight participants and reserve the right to cancel the program if we do not meet the minimum. In the event that we need to cancel a program session, you will be notified within 30 days of the start of the program, and you will receive a full refund.